Administrative Assistant

Administrative Assistant

The Administrative Assistant works cohesively with facilities, administrative team members as well as other departments and requires an upbeat, professional demeanor and exceptional communication skills. This is a full-time position Monday through Friday from 8:00am to 5:00pm. The position is customer service focused, and team oriented with capability to work independently and meet deadlines. Position requires time management and multi-tasking abilities, must be organized, flexible, resourceful, enthusiastic, and focused with excellent follow through abilities.

RESPONSIBILITIES

Prompt answering of the phone, directing calls to the appropriate people/places and monitoring, and distributing messages.

Assisting visitors upon entry and exit of the building.

Maintaining proper upkeep and cleanliness of the cafe, breakrooms, and conference rooms.

Maintaining the ordering, storage, inventory and distribution of office supplies and food/drink items.

Conference room management and meeting set up.

Assisting several departments with running daily reports or completing small tasks as needed.

Complete expense reports monthly.

Maintaining the company apartments, organizing cleanings, placing maintenance orders, and assigning employees to apartments based on apartment availability.

Management of office mail and packages including shipping, receiving and distribution.

Maintaining overall facility cleanliness and sanitation.

Assisting with office events as needed.

Miscellaneous company errands and other duties as assigned.

Benefits:

• Medical, Dental, and Vision plans 
• 401(k) plan with generous company match with full and immediate vesting
• Company Paid Life, Short, and Long Term Disability Insurance
• Employee Assistance Programs
• Mental Health Wellness Program
• Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines

 The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.