Accounts Payable Vendor Management Specialist

The Accounts Payable Vendor Management Specialist is responsible for managing vendor and customer service relationships. This role will work as part of a shared services function, with global counterparts and responsibilities. An ideal candidate will contribute to establishment and maintenance of internal controls to ensure accurate, complete, efficient, and timely recording of financial transactions.

Responsibilities

• Manage external vendor and internal customer relations, communicating payment status and other inquiries within established time frames.
• Manage the vendor onboarding process ensuring that Vendor Management procedures are followed, and required documentation is provided.
• Perform reconciliations of vendor statements to the AP sub-ledger for accuracy and work with vendors to resolve any payment discrepancies.
• Maintain records for new and established vendors and assist with 1099 reporting.
• Acts as a liaison between employees, internal support areas, and other departments.
• Assist with special projects and tasks as needed.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience in Accounts Payable, vendor management, or a shared services environment preferred.
• Proficiency with accounting or ERP systems
• Strong knowledge of AP processes, vendor onboarding
• Excellent written and verbal communication skills.
• Strong customer service and relationship management skills.
• High level of accuracy and attention to detail.
• Ability to prioritize tasks and manage time effectively in a deadline-driven environment.

Benefits

• Medical, Dental, and Vision plans 
• 401(k) plan with generous company match with full and immediate vesting
• Company Paid Life, Short, and Long Term Disability Insurance
• Employee Assistance Programs
• Mental Health Wellness Program
• Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines

Vista America is an operating partner of Vista – the world’s first private aviation ecosystem, integrating a unique portfolio of companies. Vista has a global workforce of 4,000 aviation professionals and has flown corporations, governments and private clients to 187 countries, covering 96% of the world.

The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.