Flight Approval Coordinator

The Flight Approval Coordinator position is located at our US Headquarters in Columbus, OH. This role is responsible for the initial risk and feasibility assessment of all new flights as well as changes to existing flights. Working closely with the Duty Managers (DMs) and Flight Ops Management (FOMOD) he/she also contributes to ensuring that the fleet is optimized for a safe and economically efficient operation.

Vista America is an operating partner of Vista – the world’s first private aviation ecosystem, integrating a unique portfolio of companies. Vista has a global workforce of 4,000 aviation professionals and has flown corporations, governments and private clients to 187 countries, covering 96% of the world.

Every flight is tailored to ensure seamless travel with maximum efficiency so clients can be in more meetings or locations within the shortest period of time. The Group's mission is to lead the change to provide clients with the most advanced flying services at the very best value, anytime, anywhere around the world.

Vista's fast-paced growth and its relationship with the best partner operators opens the door to lifelong career opportunities across the group. Due to the expansion of flight activities, we are seeking a determined and highly motivated Flight Approval Coordinator.

As a Flight Approval Coordinator, you will have the opportunity to engage in a dynamic and multifaceted environment within aviation operations with opportunities to advance to advanced leadership roles. You will interact with various departments, ensuring that our fleet operates safely and efficiently while contributing to lifelong career opportunities across our group.

Your Responsibilities

• Conduct initial risk and feasibility assessments for all new flight bookings and changes to existing bookings.
• Evaluate flight planning and optimum flight paths, including runway performance analysis.
• Ensure compliance with all relevant international and national regulations, including operating hours, NOTAMs, and aircraft availability.
• Collaborate with Crew Scheduling to validate crew availability and duty/rest regulations.
• Coordinate with Crew Scheduling, Maintenance Control (MXC), Flight Ops Management (FOMOD), and Sales, RM, and AM/CS Teams to facilitate trip feasibility.
• Maintain continuous communication with various teams to provide viable options for new trip requests and trip change requests based on aircraft and crew availability.
• Work with the Duty Manager to continually optimize scheduling for maximum utilization and availability.
• Monitor and maintain an ongoing overview of security, restrictions, and hazardous situations globally, escalating any potential issues.
• Collaborate with the Data Management Team to ensure that airport databases in Global View are up to date.
• Monitor the FACT mailbox and respond promptly to queries regarding quotes and operational feasibility.

Required Education and Experience

• 2-4 Years of experience with a bachelor’s degree from a four-year college or university with a course of study/major in business, aviation, or operations management; or 6+ years of related experience and/or training; or equivalent combination of education and experience 
• 2+ Years of experience in flight tracking and monitoring 
• Experienced acting upon and communicating irregular operations such as delays, diversions, last-minute changes, and other irregularities that may potentially affect the schedule 
• Knowledge of FARs regarding Part 91, 121, 125 or 135 airline operations preferred 
• Flight Dispatch License or Commercial Pilot License preferred 
• Experience with any of the mainstream Computerized Flight Planning Software  

Benefits:

• Medical, dental, and vision plans
• 401k program with company matching and no vesting period.
• Paid Time Off
• Life Insurance and Long/Short term Disability
• Employee Assistance Program
• Career progression

The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories.