Crew and Training Support Admin

Requisition ID
Position Type
Permanent Full-Time
Work Base
Onsite / Office
Flight Operations

Job Profile

The Crew and Training Support Admin position is available in Columbus, OH. The Crew and Training Support Admins, members of the overall Flight Ops Admin department, support all crew members in non-regulatory items for the duration of their employment – including onboarding communication, training logistics, etc. This position reports to the VP, Flight Ops Admin.


Vista has a global reach with operational hubs across the globe and an expert workforce of over 4,000 aviation professionals. Vista's fast-paced growth and its relationship with the best partner operators open the door to lifelong career opportunities across the group - to create the best service in business aviation, in every region in the world. 

Your Responsibilities


  • Provide the majority of crew (cockpit and cabin) communication and support during the onboarding process, including partnering with Crew Planning, Human Resources, and IT
  • Initial setup of crew members in multiple systems used, including level one tech support in said systems for the duration of the crew’s employment
  • On-site logistics and support for in-person training events at HQ
  • Management of national crew databases to include Master Crew list and and TSA Vetting process
  • Crew logistics support for training events nationwide
  • Management of KCM programs across Vista America, including quarterly audits
  • Maintain valid crew identification documents and produce needed letters for expedited processing
  • Support of crew offboarding of aircraft change process, as it pertains to systems access
  • Assignment of CBTs from crew members before initial and recurrent training


Required education and experience 

  • Authorized for work in the United States
  • At least 1 year of administrative or data entry experience
  • Proven results in an administrative role or similar
  • Strong attention to detail while performing duties with a high degree of accuracy
  • Excellent verbal and written communication skills
  • Multi-tasking effectively, prioritizing appropriately, and timely completion of assigned tasks
  • Demonstrated ability to exercise good judgment with the ability to work independently and solve problems
  • Professional attitude, and ability to maintain confidentiality and discretion in handling sensitive data
  • Ability to remain organized and function well in a high-paced environment
  • Proficiency with all MS Suite tools and eagerness to learn and master new software
  • High School Diploma or GED



  • Associate's degree or greater
  • Two or four years of related or equivalent combination of education and experience
  • Aviation experience is highly desired




We offer a robust array of employee benefits including:  


  • Medical, dental, and vision plans  
  • 401k program with company matching and no vesting period. 
  • Paid Time Off 
  • Life Insurance and Long/Short term Disability 
  • Employee Assistance Program 
  • Career progression 


We are committed to developing and training members of our team at every stage of their careers. Although our standards are high, we’ll help you reach them. 


The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories.


GPTW plane with logo for recruiting


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