USA based – Payroll Specialist, Ohio

Requisition ID
Position Type
Permanent Full-Time
Work Base
Onsite / Office
Human Resources

Job Profile

The Payroll Specialist is available onsite in Columbus, Ohio. As the Payroll Specialist, you will play a crucial role in providing overall administrative and accounting support to the Payroll Department. The Payroll Specialists must also conduct training sessions for other payroll professionals to explain information regarding payroll policies and procedures. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. 


XOJET Aviation is an affiliated operating partner of Vista in the US - the largest charter group in private aviation and the world’s first private aviation ecosystem, integrating a unique portfolio of companies offering asset-light solutions to cover all key aspects of business aviation.   


Vista has a global reach with operational hubs across the globe and an expert workforce of over 4,000 aviation professionals. Vista's fast-paced growth and its relationship with the best partner operators open the door to lifelong career opportunities across the group - to create the best service in business aviation, in every region in the world.  

Your Responsibilities

Manage Payroll reports  

  • Assist with creating annual payroll calendars 
  • Create payroll communications for year-end activities 
  • Support in making payroll corrections for W-2 reporting 
  • Assist with checking payroll limits for all employees 
  • Organize and maintain payroll filing of confidential information 
  • Reviewing payroll reports for accuracy 
  • Responsible for state/local payroll tax filings (Tax compliance/ADP-Agency Notice Manager) 
  • Process timecards for all assigned entities  
  • Managing the payroll email and responding to all internal and external inquiries


Create templates/Prepare reports 

  • Create Payroll Reports 
  • Create/Manage Payroll Templates 
  • Create/Manage Payroll Forms 
  • Prepare and present training classes for employees on payroll issues 
  • Year-End Auditing Responsibilities 
  • Retrieve and review ADP Communications 


Assist on Payroll activities   

  • Assist with creating and implementing payroll processes 
  • Respond to Garnishment Notices 
  • Complete partial pay calculations 
  • Inputs and calculates Pilot Vacation/Sick/Leave report 
  • Assign/Manage Time Off Policies  
  • Correct Multi Jurisdiction errors 
  • Assist in the coordination of other payroll activities as needed 
  • Coordinate\ Payroll month End Activities 
  • Assist with managing State Set Ups 


What gives you an edge: 

  • The ability to create and use logical, systematic processes to achieve goals. Having the ability to visualize the steps needed to reach a goal and naturally organize the process, modifying, as necessary
  • Effectively communicate, develop, and foster strong working relationships with drives team growth, engagement, and productivity
  • Working together to a common purpose to achieve team and business benefit. Enables individuals to work together to achieve a defined and common business purpose
  • Follow through on tasks and goals so that support team/operations success and improvements
  • Level of expertise in job and the extent to which added information and skills are applied. Understands work responsibilities and adds to knowledge and skills

Required Skills, Qualifications, and Experience

  • High School Diploma or equivalent  
  • 5+ years multi-state payroll experience processing for large employee groups 
  • Experience with multiple payrolls runs, both exempt and nonexempt 
  • Strong organizational skills, attention to detail, ability to work on multiple tasks while changing priorities 
  • Certification is beneficial, but not required 
  • Excellent interpersonal skills, strong customer service orientation and problem-solving skills 
  • ADP experience is a plus 
  • Intermediate skills in Excel, Word, and Power Point
  • Must maintain strict confidentiality
  • Ability to work effectively with other departments 
  • Relies on judgment and experience to plan and accomplish goals
  • Excellent verbal and written communication skills
  • Must be able to travel for one week each quarter



  • Medical, dental, and vision plans  
  • 401k program with company matching and no vesting period
  • Paid Time Off 
  • Life Insurance and Long/Short term Disability 
  • Employee Assistance Program 
  • Career progression 


The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. 


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