USA Based - VP Aircraft Maintenance Planning, Ohio

Requisition ID
Position Type
Permanent Full-Time
Work Base
Onsite / Office

Job Profile

VP Aircraft Maintenance Planning is available in Columbus, Ohio. As the VP of Aircraft Maintenance Planning, your overall responsibility is for the correct and effective scheduling and planning of all line and base maintenance events to maximize aircraft availability and enhance reliability (“Planning”), by the approved Aircraft Inspection Manual, to support the operation. Your expertise will be in demonstrating strong leadership abilities in creating a highly effective Planning Team including an efficient department structure; defining and implementing effective processes; and selecting, coaching, and mentoring staff to create a highly successful organization.


Jet Select is an affiliated operating partner of Vista in the US - the largest charter group in private aviation and the world’s first private aviation ecosystem, integrating a unique portfolio of companies offering asset-light solutions to cover all key aspects of business aviation. 


Vista has a global reach with operational hubs across the globe and an expert workforce of over 4,000 aviation professionals. Vista's fast-paced growth and its relationship with the best partner operators open the door to lifelong career opportunities across the group - to create the best service in business aviation, in every region in the world.


Your Responsibilities

  • This position will report directly to the Director of Maintenance
  • Ensure the correct scheduling of tasks related to all the Alert Service Bulletins and Airworthiness Directives are performed to ensure published time limits are not exceeded
  • Responsible for ensuring aircraft, engines, and component maintenance is performed by the time limits and intervals outlined in the approved Aircraft Inspection Manual relevant to the operation and aircraft type in coordination with MCC, Procurement, Materials, and Management to maximize aircraft availability
  • Responsible for issuing requests for proposals; the evaluation and assessment of maintenance proposals; and negotiating and contracting scheduled maintenance events
  • Ensure all Work Orders issued by Planning are compliant with Approved or Acceptable Data, ADs, or relevant Authority’s recommendations, where applicable
  • Responsible for issuing Work Orders for line and base maintenance events including, when appropriate, modifications, overhauls, refurbishments, painting, etc., to the selected supplier promptly and per the signed Maintenance Services Agreement or Maintenance Agreement, as appropriate
  • Manages on-site technical representatives overseeing scheduled maintenance events to ensure Work Orders are performed to the agreed standards, budget and downtime, and issues are addressed in a timely and effective manner to minimize impact to the operation
  • Supports in ensuring return to service is performed by the Chief Inspector written procedures for all maintenance activities managed by the Planning Department
  • Manages and guides the managed aircraft focals
  • Develops the metrics, and procedures to maximize aircraft availability
  • Collaborates with MCC to close MEL, CDL, or deferred maintenance items on time
  • Responsible for developing and implementing an effective method to ensure that all data in the maintenance software programs is accurate and complete, including periodic spot checks
  • Collaborates with the Procurement and Materials Department to ensure efficient processing of rotatable core returns and for the repair and return of company-owned spares
  • Develop strategies to ensure required service levels are met while controlling costs and maintaining budget targets
  • Responsible for creating effective budgeting tools for the department 
  • Develops and oversees the annual Planning budget to support the operation
  • Maintains effective communication within the department, the operation, and suppliers 
  • Defines the roles and responsibilities of Planning Department personnel
  • Direct and coordinate the activities of personnel engaged in the department  
  • Works with Human Resources to recruit qualified members for the Planning Department, create career paths for each team member, and provide the support necessary for each team member to attain the agreed goals
  • Develop minimum training standards that meet the requirements established by the SVP Continuing Airworthiness and ensure department staff are trained to those standards 
  • Ensures the Chief Inspector receives Department personnel training records on time
  • Prepares and leads the Planning Department in scheduled and short-notice compliance audits, ensuring that all findings are investigated and resolved within the timeframe agreed with the Compliance Department
  • Ensure the Planning Department functions in an effective and efficient manner


Key Attributes:  VP Planning

The candidate should have the following key attributes:

  • Proven experience in creating and leading successful teams
  • Effective communicator within their team, the operation, and other business units 
  • Demonstrated skills in developing and implementing effective aircraft scheduling and planning processes in an airline, cargo, or charter operation
  • Practical experience performing aircraft planning, scheduling, work package development, release to service, and technical records administration
  • Very good understanding of aircraft maintenance and scheduling software programs 
  • Possess a solid understanding of the following concerning the certificate holder's operation
    • Aviation safety standards and safe operating practices
    • 14 CFR Chapter I (Federal Aviation Regulations)
    • The certificate holder's operations specifications and manuals required by 135.21
    • All appropriate maintenance and airworthiness requirements including Parts 1, 21, 43, 91, 135, and 145 applicable to the position of VP Materials
  • Very good negotiation skills
  • Solid understanding of business finance, materials management, and aircraft operations
  • Ideally, a post-secondary diploma or degree in aviation management, an A&P license (or equivalent), or extensive experience in a similar position

Required Skills and Experience

  • Bachelor’s degree in aviation maintenance, aeronautical engineering, or a related field.
  • Relevant professional certifications, such as an A&P (Airframe and Powerplant) license or equivalent
  • Extensive working experience in aircraft maintenance, with a strong understanding of regional jets, commercial airlines, cargo carriers, and business operations with regulatory requirements
  • 10 + years of proven experience in aircraft planning and engineering, ideally in the aviation industry
  • Excellent knowledge of maintenance management systems and software
  • Excellent communication and presentation skills, with the ability to articulate complex information in a clear and concise manner
  • Detail-oriented and well-organized, with a focus on accuracy and compliance
  • Ability to adapt training methodologies to accommodate different learning styles and skill levels
  • Strong analytical and problem-solving abilities
  • Flexibility to travel, as required, to various operational locations
  • Must be a U.S. citizen


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